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FC – June 8, 2026

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  • FC – June 8, 2026

Agenda

  1. Financial Statements (January – April 2026) and accounting transition
    • Accounting transition is nearly completed
    • Still sorting out the recording into appropriate GL, including deferred income
    • A few notes:
      • Income Statement Comparative to Budget
        • Still sorting out Livestream revenue.
        • Custom – We’ve had a big custom season!
        • Custom Development – My time has been spent here, reducing the amount in this section.
        • Public Curriculum Development – This is low as we only got to start on public course revision in May due to the custom.
        • Accounting Services – Michele’s invoices are not taken into account here. Her Jan – April = $11,354.77
        • Telephone – This includes $400 per month towards my personal cell, internet and office equipment, as well as $40 for Cordené
        • Travel other than seminars – We had to absorb facilitator travel after a custom course we cancelled the morning of.
      • Comparative Balance Sheet
        • The Paypal has been cleared out in May – just not reflected here.
        • Prepaid Expenses & Deposits – Still working out what this is. Most of the deferred revenue has now been assigned.
        • RRSP – company portions = Sherilyn’s payout
    • Income Statement
    • Income Statement Comparative to Budget
    • Income Statement Comparative to Previous Year
    • Balance Sheet
    • Balance Sheet Comparative to Previous Year
    • ATB Chequing and Notice Demand
    • Customer Aged
    • Supplier Aged
  1. Cost of Webinars
    • Registration lower than expected
    • Our fee for webinars was developed during COVID – we are charging $150 for a webinar and our competitors currently are charging around $50 for non-members and some offer webinars free to their members
    • Proposal to reduce our webinars to $50 for non-members and free for members for the balance of 2026 and to reduce the compensation we are offering to the webinar presenters in 2027
  1. CDT Billing Guidelines (copy attached)
    • CDT working for the last couple of years on a set of Guidelines for the type of tasks and reasonable and consistent billing – not finalized with Karen and Sherilyn into contracts with the entire team
    • There is a difference in underlying philosophy and there isn’t consensus among the team.
    • My decision as ED is reflected in the attached Guidelines that will be part of the team contracts for 2027 and forward. They are part of the contract for some of the team already.
  1. Operating Systems conversion (Member365)
    • the cost to onboard the conversion to Member365 will be about $9,500 and take about 20 – 30 hours of time for Cordene and I. The estimate gives us some flexibility if we need less instruction to use the system and do the conversion;
    • the annual cost of Membership365 will be about $9,084. We will also need to change from change to Stripe and cancel Paypal and Moneris as the payment platforms. We will also cancel Bistrainer as our LMS.  The new system will replace Mailchimp as our primary membership communication tool. The new system will replace our Access membership database.
    • Member365 will provide automation and reduce the time Cordené spends transferring data from one system to another. For example: there are 12 steps that Cordene needs to do and it takes up to 38 minutes to transfer a registration from the website to the data base and our other systems (not including the book keepers time).
    • Member365 will be integrating Quickbooks online and will be less time for the bookkeeper on a go forward basis
    • In the budget GL5075 Virtual Platforms we have budgeted $1,500 to upgrade our webpage and $7,000 to replace/upgrade the database – the budget estimate was $8,500 and the onboarding estimate we have is $9,500
    • The annual fee for Member365 will be approximately what we are paying for our existing systems – the real saving will be in staff time and bookkeeper time and reducing the potential for human input errors.
    • The plan would be to do the conversion this summer when there are fewer courses running.
  1. Assessors Association Lease
    • We have approval from the Association in principle to the lease attached.
    • 3-year term at $500 per month (all in) with Joanne contributing instructional design time each year in lieu of rent.
    • Lease start date August 1, 2026.
  1. Insurance Coverage
    • Our existing insurance was coming up for renewal June 24th and the existing insurance company has advised that they are no longer able to renew;
    • Met with a new broker and I am filling out the insurance application forms;
    • We need to carry coverage on our existing office space till February might be more expensive because it is vacant (as well as the existing open claim).
  1. Livestream Revenue Current registrations (attached)
    • There is still a discrepancy between the registration information recorded by Cordené and Michele. I will be meeting with them to resolve this.
  1. Conference Tradeshow Booth
    • We have been selected as a speaker at a conference in Calgary (International Association of Assessing Officers) in October (approx. 1,200 delegates from across Canada and the US)
    • Carol’s costs to speak are being covered by her law firm
    • The Assessor’s Association is having a tradeshow booth and have offered to allow us to put up a banner and have some promotional material at the booth
    • The cost of the booth is about $4,000 for 3 days – they’ve asked if we could contribute.
    • We have $7,600 budgeted for marketing and propose that we spend $1,000 on photocopies of promotional materials and contribution to the booth rental.

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